Capture
Monitor estimating inboxes, portal notifications, and forwarded invitations as they arrive.
All 20 solutions
System 01 · Preconstruction
Automated Bid Intake & Opportunity Management
Never lose another qualified bid opportunity in an overloaded inbox.
Captures invitations to bid and turns unstructured emails and attachments into organized estimating opportunities.
The operational problem
Why this system exists.
Bid invitations arrive through multiple GC portals, estimator inboxes, forwarded emails, and attachment packages. Due dates get buried, addenda separate from the original invitation, and estimators spend valuable hours performing administrative triage instead of pricing work. The cost is not only labor—it is qualified opportunities that never make it into the pipeline.
What you are buying
A functioning operating system—not a prompt, chatbot, or generic workflow.
The system monitors designated bid channels, reads every invitation and attachment package, extracts the project and fireproofing information that matters, creates a structured opportunity record, and routes it to the correct estimator. It maintains the opportunity as new addenda, clarifications, and deadline changes arrive so the estimating team works from one current record rather than a fragmented email chain.
BUILT FOR
Fireproofing contractors receiving more bid invitations than the estimating team can manually process, organize, and qualify.
How it works
From raw project information to controlled action.
The exact integration changes by contractor. The operating sequence and accountability do not.
Extract
Identify GC, project, location, bid date, scope clues, attachments, contacts, and submission instructions.
Create
Build a standardized opportunity record with the original documents linked and deadline ownership assigned.
Maintain
Attach addenda and deadline changes to the same record and alert the estimator when action is required.
System inputs
What it monitors and reads.
Estimating inboxesGC invitationsBid portal notificationsPlans and specificationsAddenda emailsEstimator routing rules
Operational deliverables
What your team actually receives.
Structured opportunity recordComplete document packageBid calendar entryEstimator assignmentMissing-information alertLive opportunity status
Business outcome
Faster response times, fewer missed bids, and more opportunities quoted without adding administrative staff.
Performance is measured
This implementation is managed against operating indicators—not whether the automation merely runs.
- Invitations captured
- Missed-bid reduction
- Administrative hours saved
- Average intake-to-assignment time
Commercial structure
$15,000 implementation. $2,500/mo ongoing management.
Implementation covers discovery, system architecture, configuration, integration, testing, controlled rollout, and team adoption for the agreed scope. Ongoing management covers monitoring, exception handling, optimization, reporting, and operational support.
$10,000 operations assessment
Find the most expensive gap first.
We analyze your current operation, quantify revenue leakage and administrative drag, then build a custom implementation roadmap. The assessment fee may be credited toward a larger implementation.
See the assessmentNo generic AI pitch. We start with the costliest operational problem.