Control the calendar
Track billing cutoffs, customer formats, required backup, and approval deadlines by project.
All 20 solutions
System 14 · Revenue & Closeout
Billing & Pay Application Automation
Get invoices and pay applications submitted correctly and on time.
Tracks billing schedules, percent complete, approved changes, supporting documents, and submission deadlines.
The operational problem
Why this system exists.
Billing is a cross-functional handoff between field production, project management, approved changes, accounting, and customer-specific submission requirements. When one input is late or unsupported, the entire billing cycle slips. Revenue may be earned operationally but remain unbilled for another month.
What you are buying
A functioning operating system—not a prompt, chatbot, or generic workflow.
The system maintains the billing calendar and customer requirements, pulls current production and approved commercial data, identifies missing support, and assembles a review-ready billing package. It does not submit uncontrolled financial documents; accounting or PM approval remains the final gate.
BUILT FOR
Contractors whose pay applications are delayed by missing percent-complete data, approved change information, lien documents, or supporting evidence.
How it works
From raw project information to controlled action.
The exact integration changes by contractor. The operating sequence and accountability do not.
Assemble earned value
Connect schedule of values, percent complete, stored materials, and approved changes to current project records.
Validate support
Check lien waivers, photos, tickets, approved change orders, and other required attachments before the deadline.
Prepare for approval
Build the pay application or invoice package and route exceptions to the correct owner.
System inputs
What it monitors and reads.
Schedule of valuesProduction recordsApproved change ordersBilling calendarCustomer formsSupporting documentation
Operational deliverables
What your team actually receives.
Billing readiness dashboardPercent-complete worksheetMissing-support alertReview-ready pay applicationSubmission checklistBilling history
Business outcome
Shorter billing cycles and fewer payment delays caused by missing paperwork.
Performance is measured
This implementation is managed against operating indicators—not whether the automation merely runs.
- Earned but unbilled value
- On-time submission rate
- Billing-cycle length
- Rejected or delayed applications
Commercial structure
$20,000 implementation. $3,500/mo ongoing management.
Implementation covers discovery, system architecture, configuration, integration, testing, controlled rollout, and team adoption for the agreed scope. Ongoing management covers monitoring, exception handling, optimization, reporting, and operational support.
$10,000 operations assessment
Find the most expensive gap first.
We analyze your current operation, quantify revenue leakage and administrative drag, then build a custom implementation roadmap. The assessment fee may be credited toward a larger implementation.
See the assessmentNo generic AI pitch. We start with the costliest operational problem.